Procurement Associate at UNOPS, Lima, Peru

Deadline: 4 January 2020

The United Nations Office for Project Services (UNOPS) is currently seeking applications from the eligible applicants for the post of Procurement Associate in Lima, Peru.

The Procurement Associate will be responsible to work with minimal supervision in operational activities and liaises with the UNOPS program support officers, head of technical advisors, portfolio managers and portfolio assistants in order to Guarantee the best support.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Job Responsibilities

The Procurement Associate will perform the following functions-

• Support for the acquisition of transactional services
  • Ensure compliance with the transactional procurement activities of UNOPS, standards, regulations, policies and strategies, including performing the following:
    • Execute the necessary measures to incorporate sustainability in the procurement process.
    • Submissions properly submitted to the committees of contracts and assets (CPC).
    • The integrity of the documentation for the preparation / processing of purchase orders, contracts, LTA or its amendments.
• Procurement planning and systems
  • Ensure the supply of personnel and equipment to support procurement planning and systems, focusing on achieving the following results:
    • Collaborate with the project team (staff and managers) in the preparation of their procurement plan;
    • Collaboration in the implementation of a procurement management system for planning, adjudication, management and supervision of all matters related to requested acquisitions.
    • Maintenance and updating of procurement supervision processes for projects and provision of information on purchase orders;
• Requests / acquisition and contracting
  • Supervise the support processes for the acquisition and contracting, focusing on the achievement of the following results:
    • Send the proposals to the requesting entity on the modalities for the supply of goods, works and services, including the deadlines for each stage of the acquisition process.
    • Check that the requisitions are complete;
    • Prepare in a complete and adequate manner the requisitions for equipment and materials, the terms of reference and declaration of work for the preparation of the RFP, SDP and the ITB, ensuring mines / approval by the respective dependencies of the requests
• Tenders and tenders
  • Supervise the team / staff that provides the following support services to the bidding and award processes, focusing on the achievement of the following results:
    • Preparation of short lists of contractors and suppliers for purchases;
    • Preparation and publication of EOI, RFQ, ITB, RFP or other bidding documents that are required, ensuring compliance with UNOPS templates or seeking legal approval in case any modification is required;
    • Together with the requesting area / project, review and evaluate the offers or proposals received, draw up contracts and prepare necessary documentation to present before the corresponding approval committees.
• Contract administration
  • Ensure that the team provides efficient support for contract administration, focusing on achieving the following results:
    • Monitoring of the signing of contracts by suppliers.
    • Ensure the adequacy of funds in the UNOPS system (oneUNOPS) and obtain relevant approvals for approval.
    • The dissemination of the contract announcement and award.
    • Contract maintenance and filing system.
• Team management, if applicable.
  • Facilitate the hiring and provision of high quality services and results of the supervised team through effective work planning, performance management, coaching and the promotion of learning and development.
  • Provide supervision, ensuring compliance by team members with existing policies and best practices.
• Knowledge management
  • Organize, facilitate and / or conduct training and learning initiatives for procurement staff.
  • Provide a strong contribution to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in procurement.

Eligibility Criteria

Applicants must have:

• A completed high school diploma is required (equivalent to High School Diploma or Secondary School Diploma).
• Complete studies at the University Level, preferably in Administration, Accounting, Economics, Engineering or related careers will be considered valuable and may replace some years of experience.
• At least 7 years of relevant experience in the provision of support services in bidding processes for the acquisition of goods, services and works.
• Supervision of personnel in procurement support services.
• 100% Spanish language proficiency is required.
• English language knowledge is valuable.
• Nationality of Peru.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNOPS.