Procurement Project Officer at Palladium, United Kingdom

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Deadline: 23 July 2019

Palladium is currently seeking applications from the eligible applicants for the post of Procurement Project Officer in United Kingdom.

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The Procurement Project Officer will be responsible for supporting the Procurement and Logistics team to provide end to end project management of procurement and logistics tasks for both clients and will include procurement of goods and services for both annual budgets and response projects.

Palladium’s mission is to catalyze an enriched future for all.

Key Jobs Responsibilities

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The Procurement Project Officer will perform the following functions:

  • Procurement
    • Produce specifications, tender documents, evaluation criteria & evaluation reports, framework agreements, purchase orders for goods and services, payment authorisations forms (PAF) and correspondence with suppliers as necessary for the management of HSOT procurement projects.
    • Review and assess suppliers in accordance with the HSOT Due Diligence guidelines and DFID’s Supplier Code of Conduct.
    • Organize inspection and freight services as relevant and manage the evaluation of inspections reports, goods received notices and other relevant documents.
    • Develop good working relationships with commodity suppliers, to facilitate a good response from them in tenders and emergencies.
  • Project Coordination
    • Provide project coordination support within the Procurement and Logistics Team including: Project creation, drawing up and managing budgets, tasking orders, PRs, using HSOT systems.
    • Submit forecasting and accruals to HSOT Finance team.
    • Work with HR team to build a strong surge pool of consultants in all P&L areas.
    • Develop excellent working client relationship with DFID and SU, instilling confidence in them regarding the team’s procurement and logistics capacity, quality of advice and reporting.
  • General
    • Provide support to other team functions for example to cover leave, or during response, including support issuing deployment kit to core, surge and client deploys and may require occasional travel to the DFID Disaster Response Centre in Kemble to provide additional support.
    • Maintain readiness to undertake overseas deployment if/when required.

Eligibility Criteria

Applicants must have:

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  • Experience of drafting and issuing purchase orders.
  • Experience in administration and expense management including excellent Microsoft Office skills.
  • Outstanding organisational skills in terms of planning, managing information, controlling timelines and meeting deadlines.
  • Strong communication and interpersonal skills, and proven experience of building excellent working relationships, both internal and external.
  • Proven ability to communicate complex procedures and situations to varied stakeholders/clients.
  • Proven ability to deal with a varied, demanding, often conflicting and rapidly changing workload.
  • Demonstrable attention to detail and accuracy.
  • Strong communication and interpersonal skills, and proven experience of building strong working relationships.
  • Proven ability to deal with a varied, demanding, often conflicting and rapidly changing workload.
  • Ability to pursue, adapt, and lead change, and demonstrate flexibility in response to changing business environments.
  • Ability to see the bigger picture and affect business drivers through decisions and actions, and the ability to contribute to the long-term profitability and growth of the organisation.
  • Ownership of learning and striving to develop own knowledge and capabilities to support the organisation’s success.
  • Ability to see how an individual fits into Palladium, impact of individual actions on bottom line and effectively manage resources.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit Palladium.

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