Senior Procurement and Logistics Associate at UNOPS, Erbil, Iraq

Deadline: 17 February 2019

United Nations Office for Project Services (UNOPS) is currently seeking applications from eligible applicants for the post of Senior Procurement and Logistics Associate in Erbil, Iraq.

The Senior Procurement and Logistics Associate ensures provision of efficient and timely support services in procurement, logistics and contract administration.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Senior Procurement and Logistics Associate will perform the following functions-

  • Ensure compliance of transactional procurement activities with UNOPS rules, regulations, policies and strategies, including undertaking the following
    • Execution of necessary steps to embed sustainability in the procurement process.
    • Completenes of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.
    • Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources.
  • Ensure team/personnel provision of support to procurement planning and systems, focusing on achievement of the following results:
    • Collaboration with projects personnel and Managers in the preparation of their procurement plan.
    • Collaboration in the implementation of a procurement management system in respect of planning, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity.
  • Provision of proposals to requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage.
  • Review of requisitions for completeness.
  • Preparation of proper and complete specification for equipment and materials, Terms Of Reference and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests.
  • Assist in preparation of shortlists of suitable contractors/suppliers for purchases of value over designated amounts for approval of designated officer.
  • Assist in preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required, ensuring their conformity with UNOPS approved templates or seeking Legal clearance in case of required adjustments.
  • Ensure team provision of support to efficient contract administration, focusing on achievement of the following results:
    • Follow-up on signing of contracts by vendors.
    • Obligation of funds in Enterprise system and obtaining of appropriate signatures for approval.
  • Process tax exemption requests for imported goods by the programme and its contractors.
  • Arrange customs clearance of imported supplies, materials, equipment and/or vehicles.
  • Receive shipment of Programme’s assets, following RIR protocol and liaising closely with requesting units to ensure accurate deliveries and records; inventories are property bar-coded and entered into the UN ERP inventory management system and WASP.

Eligibility Criteria

Applicants must have-

  • First level university degree (bachelor’s or equivalent) in procurement, logistics, supply chain management, commerce, business administration, or any other related field.
  • Minimum 3 years of relevant experience.
  • High school diploma with a minimum 7 years of relevant experience.
  • Relevant experience is defined as experience in procurement, logistics or supply chain management with national, international public or corporate organizations.
  • Experience in handling of web-based management system is required.
  • Knowledge of Iraqi government custom clearance process and procedure is desired.
  • Computer literacy is required.
  • Fluency in English, Arabic and Kurdish is required (reading, writing, speaking)
  • Fluency in another UN official language is desired.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNOPS.