Senior Procurement Assistant at WHO, Cairo, Egypt

Deadline: 9 August 2019

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Senior Procurement Assistant in Cairo, Egypt. The duration of this post 2 years.

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The Senior Procurement Assistant is responsible to timely process and handling procurement and contractual aspects for medicines, vaccines, medical supplies and consumables.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

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The Senior Procurement Assistant the following functions:

  • Bidding process:
    • Identify the proper procurement method and potential suppliers.
    • Evaluate and analyze the received offers and recommend the awarded suppliers.
    • Ensure obtaining technical clearance when needed.
    • Prepare Adjudication Report/CRC Memo for Procurement Officer and RSO review and approval.
    • Create and process POs for all Regional and Global non-catalogue requisitions and ensure accuracy of PO information.
    • Monitor the submitted Requisitions in coordination with requestors as well as the issued POs at all stages in coordination with LSP/Shipping.
  • Procurement forecasting for budgetary purpose:
    • Provide Technical Units/Country Offices with the estimate cost of needed supplies and shipping using data extracted from previous records, GSM POs, WHO catalogue, other United Nations catalogues and the international manufacturers web sites.
  • Requests for Price Estimates (for Standard, Emergency and Reimbursable procurement)
    • The incumbent is responsible to:
      • Scrutinize the submitted RPE lines from Regional Office and Country Offices to verifying conformity of the specification.
      • Identify RPE lines that will be handled at Regional Level and RPE lines that will be handled by GPL for Procurement Officer for necessary action.
      • Facilitate communication between GPL buyers and end-users in order to ensure timely pricing of RPE lines.
  • Evaluate and process Country Offices’ Local¬†Procurement
    • As a part of the Regional Office monitoring of Country Offices’ local procurement, the incumbent is responsible to:
      • Evaluate all procurement requisitions submitted by Country Offices in terms of compliance with WHO procurement rules and regulation as well as quality check according to EMRO internal control measures.
      • Ensure that the prices are reasonable and that technical/admin clearances are obtained.
      • Identify deviation from WHO rules and provides RSO with comments/recommendation for necessary action.
      • Create and process local POs for all Country Offices and verify correctness of specifications and POs’ terms & conditions.
  • Procurement of medicines if requested by Global Procurement and Logistic Unit (GPL) and agreed by procurement officer
    • Process procurement of medicines for EMRO region as well as other regions when necessary and practicable.
    • Coordinate, backup and assist in Global Procurement of Medicines and vaccines.
    • Process and quality check different procurement requests for medicines in an accurate and timely manner and till safe receipt of medicines.
    • Provide guidance and advice to procurement staff in country offices, regarding GSM all related steps.
  • Other duties
    • Communicate where necessary with RO/Technical Units, Country Offices and HQ Technical Units.
    • Facilitate GSC procurement communication with RO/COs as well as with suppliers when more clarifications are needed.
    • Follow up with LSP Shipping/GSC Shipping Team for shipping and logistics matters.
    • Coordinate through procurement officer with GPL, EHA, HQ Technical Units, etc.., in regard to some projects, crisis, analysis of some batches, requests by countries for specific medicines, etc.

Eligibility Criteria

Applicants must have:

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  • Completion of secondary education.
  • At least 10 year’s experience in procurement and servicing of medicines and medical supplies out of which at least 3 years in UN and multinational organizations.
  • Extensive experience in the practical application of price/costs analysis techniques and processes.
  • Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure situation.
  • Proven problem solving and analytical capacity and strong attention to details.
  • Ability to work closely in harmony with colleagues and staff at all levels.
  • Demonstrated ability to document and communicate, in both verbal and written form, to various levels in the organization including senior management.
  • Good negotiation and supplier/customer relationship management skills.
  • Thorough knowledge in medicines and medical supply operations.
  • Very good knowledge of English and Arabic.
  • Nationality of Egypt.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.

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