Supply Chain Assistant at DRC, Mosul, Iraq

Deadline: 6 May 2019

Danish Refugee Council (DRC) is currently seeking applications from eligible applicants for the post of Supply Chain Assistant in Mosul, Iraq. The duration of this post is 7 months.

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The Supply Chain Assistant (Procurement) is responsible for procurement of programme goods, services and works and supporting improvements in procurement functions.

DRC fulfills its mandate by providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities in the conflict areas of the world.

Key Jobs Responsibilities

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The Supply Chain Assistant will perform the following functions:

  • Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the SCTL.
  • Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
  • Ensure that all Purchase Requests, Purchase Orders, RFQ and ITBs are tracked from point of planning and request through to final receipt.
  • Regularly review, update and share the information management databases and trackers to the SCTL.
  • Assist with the preparation of contracts and amendments of contracts when needed.
  • Assist in the joint verification of procured goods, services and works and to ascertain the items conformity to Technical Specifications and Quantities.
  • Constantly search the market for new suppliers that may provide better service or value for money for DRC.
  • Assist in the maintenance of the suppliers list using the Supplier Profile and Registration Form.
  • Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place.
  • Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors.
  • Prepare and submit payments of suppliers to finance on a timely manner.
  • Screen the suppliers in anti-terrorism databases.
  • Ensure the non-winning suppliers receive notification from DRC about the status of their bids.
  • Conduct duties in accordance with DRC Iraq programme Standard Operating Procedures (SOPs).
  • Conduct duties in accordance with DRC Code of Conduct.
  • Any other duty delegated by Line manager.

Eligibility Criteria

Applicants must have:

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  • University degree.
  • Certificate in Humanitarian Logistics and/or Procurement would be an advantage.
  • Understanding of the local market.
  • Good skills MS Word, Excel, Outlook, Power point.
  • Good interpersonal and team skills.
  • Basic knowledge of procurement principles.
  • Commitment to humanitarian principles and values.
  • Commitment to and understanding of DRC’s aims, values and principles.
  • English (Intermediate).
  • Fluency in Arabic.
  • Kurdish (Basic).
  • Nationality of Iraq.

How to Apply

Applicants must upload a cover letter and an updated CV (no longer than four pages) in English through online process.

For more information, please visit DRC.

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