Office Manager at Palladium, Washington DC, United States

Deadline: 31 January 2019

Palladium is currently seeking applications from the eligible applicants for the post of Office Manager in Washington DC, United States.

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Palladium’s mission is to catalyze an enriched future for all.

Key Jobs Responsibilities

The Office Manager will perform the following functions:

  • Assist with management of sublease agreements in accordance with Palladium policies in collaboration with Contracts and Compliance department.
  • Process all Washington DC office related invoices, obtaining approvals, expediting payment and maintaining accurate vendor files.
  • Review office expenditures, issue/review solicitations in accordance with Palladium’s procurement policies, prepare cost/benefit analysis and suggest cost containment measures and vendors.
  • Negotiate agreements for the purchase of office supplies and furniture, office equipment,office storage in accordance with company procurement policies and budgetary restrictions.
  • Manage Receptionist.
  • Determine and implement space allocations, furniture and equipment needs, and maintain the floor plan charts.
  • Serve as Administrator for Condeco hot desking system and coordinate seating arrangements for employees visiting the Washington DC office.
  • Coordinate the scheduling and logistics for regional and global in-person and virtual meetings and corresponding meeting resources. Examples to include; monthly and global town hall meetings, on-site vendor meetings, and trainings.
  • Determine and implement space allocations, furniture and equipment needs, and maintain the floor plan charts.
  • Ensure that all IT related desk profiles are up to date in Condeco Hot desking system.
  • Ensure that all equipment and devices in the office are operational, coordinating with IT and outside vendors.

Eligibility Criteria

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Applicants must have:

  • Significant executive assistance and office management experience.
  • Key competencies and professional expertise required.
  • Handle issues of a sensitive nature and maintain confidentiality and discretion.
  • Liaise and build sound professional relationships with staff, clients, senior management.
  • Excellent skills in Microsoft Office, including Outlook, Excel, and PowerPoint.
  • Experience in SharePoint or other document management systems and proven experience to learn quickly new tools and technologies.
  • Experience in calendar management, time management, travel bookings and correspondence at a high level.
  • Highly effective organisational and people skills.
  • Excellent attention to detail.
  • Ability to manage other staff members and temporary support as required.
  • Ability to negotiate service contracts effectively.
  • Ability to thrive under pressure.
  • Ability to stand, sit, and move about the office as needed.
  • Ability to lift up to 15-20 lbs.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit Palladium.

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