Deadline: 17 May 2016
Open Society Foundations (OSF) is currently seeking applications from the eligible applicants for the post of Program Administrative Assistant in New York, United States.
The Program Administrative Assistant will provide general administrative, and operational, and grants administration support to the ARO’s CSE team, as well as to the New York-based MENASWA team, and will report to the team’s Regional Manager.
OSF works to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people.
Key Jobs Responsibilities
The Program Administrative Assistant will perform the following functions-
- Help to manage individual and team calendars, arrange staff travel, and submits travel authorizations, administer/process expense reports and invoices, handles intake and appropriate routing of calls/emails, and deals with public inquiries.
- Handle logistics for travel, events and meetings, including organizing travel arrangements, tracking related budgets, liaising with vendors and consultants, and assisting with compliance and procurement processes.
- Provide administrative support for grant making administration, including inputting grant data, monitoring, and running basic-level reports.
- Provide administrative support for financial activities, including processing invoices and contracts for consultants and vendors, assisting in the program’s annual budget development and monthly budget tracking, and preparing expense reports.
- Support maintenance of the program’s record-keeping and contact database, including organizing and saving documents in a systematic fashion, creating mailing lists, and working with programs to keep contacts current.
- Carry out general administrative tasks, including making appointment arrangements, note-taking, memo writing, and photocopying, printing, and occasional translation.
- Occasional travel may be required.
Applicants must have-
- Bachelor’s degree from a four-year college or university and one to two years of relevant experience and/or training; or equivalent combination of education and experience.
- Administrative experience working in a large and complex international organization preferred.
- Demonstrated proficiency in using data management and software databases (e.g. Salesforce, NetSuite, Foundation Maps, etc.), and Microsoft Office.
- Proven ability to work efficiently in a fast-paced environment, troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail.
- High level of self-motivation and ease working independently and understanding of the need to consult colleagues on more complex or sensitive matters when necessary.
- Flexibility and ability to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks, particularly under pressure.
- Excellent written, verbal, listening, organizational, and interpersonal skills, particularly with sensitivity to cultural differences.
- Experience working in an NGO, foundation or social enterprise desired.
- Commitment to the values and goals of the Open Society Foundations essential.
- Fluency in English (strong written and verbal skills) is required and proficiency in Arabic is desired.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit OSF.