Program Assistant at WHO, Freetown, Sierra Leone

Deadline: 29 January 2019

World Health Organization (WHO) is currently seeking applications from eligible applicants for the post of Program Assistant in Freetown, Sierra Leone. The duration of this post is 6 months.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The Program Assistant will perform the following functions:

  • Provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions.
  • Provide support on the Implementation of DFCs and DIs in the office and the field.
  • Prepare all necessary documentations, do quality administrative checks before approval, upload all relevant documents in GSM, raise Purchase Orders (PO)
  • Ensure the implementation process of DIs and DFCs are followed according to WHO’s procedures, rules and regulations, request for all necessary documents.
  • Account for all monies received and signed for by liquidation of POs (preparing and uploading FACE reports) and ensure PO closure.
  • Oversee and monitor the information flow of the Unit/Team screening, sorting, analysing and identifying areas requiring action by the team lead/team members.
  • Ensure effective and timely follow up on requests for information, briefings and other actions, emanating from the WR/Unit/Team liaising with units/teams, as appropriate.
  • Monitor requests for goods and services, including receipt, payment and inventory requirements.
  • Follow up on DFC and DI reports, uploading FACE reports in ECM and ensure closure of POs Monitors project/programme activities by reviewing a variety of records, including progress reports, project inputs, budgets and financial expenditure.

Eligibility Criteria

Applicants must have:

  • Completion of secondary school education or equivalent technical or commercial education.
  • 5 to 7 years of relevant experience.
  • Proficiency in Microsoft Office.
  • Very good communication skills.
  • Excellent written and spoken English.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.

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