Project Officer: Agricultural Portfolio at Palladium, Riyadh, Saudi Arabia

Deadline: 6 April 2019

Palladium is currently seeking applications from the eligible applicants for the post of Project Officer: Agricultural Portfolio in Riyadh, Saudi Arabia.

The Project Officer is responsible to provide effective customer service to projects’ staff and consultants in the areas of finance, administration, facilities (if necessary) and assets management, security and human resource services in accordance to set standards and procedures. 

Palladium’s mission is to catalyze an enriched future for all.

Key Jobs Responsibilities

The Project Officer: Agricultural Portfolio will perform the following functions:

  • Finance
    • Verify project invoices, in conjunction with the Project Manager(s), and prepare Payment Approval Forms (PAFs) for submission to Accounts Payable (AP) or to the KSA Finance team where appropriate.
    • Where possible and agreed load electronic payments onto the project bank account for approval by the Project Director / Project Manager(s) / Team Leader, dependent upon project structures.
    • Manage the filing and archiving of all programme expense documentation ensuring the existence of a clear audit trail.
    • Maintain an appropriate recurrent payments register for monthly or regular payments.
    • Regularly communicate with all colleagues to ensure all electronic timesheets are accurately completed before the deadline each month.
    • Ensure that staff budgets for traveling and other expenditure are properly and timely funded and that all travel advance forms are checked in line with projects’ financial guidelines.
  • Logistics
    • Coordinate the procurement of visas required for international programme staff and consultants, as required by the projects.
    • Coordinate the hotel and flight and other travel requirements for all programme staff and consultants, as required by the project, ensuring strict adherence to set security guidelines.
    • Ensure that the invoices received monthly from the corporate travel companies are checked against the bookings made and any discrepancies immediately flagged with the travel agents concerned.
  • Safety and Security
    • Facilitate security inductions to new staff and consultants in conjunction with the Palladium Security team.
    • Ensure that all notices and clearance are given well ahead of any staff trips (including security clearance from Palladium Security team where applicable).
  • Facilities and Assets Management
    • Work with the Finance Manager to develop and maintain projects’ asset/equipment registers and a combined assets register.
    • Ensure that systems are in place to safeguard projects’ assets including ensuring that asset registers and inventories are kept up to date, all assets are tagged, and all assets / equipment assigned to staff are properly signed for.
  • Contracts and Compliance
    • Develop and manage a due diligence tracker.
    • Prepare supplier agreements and purchase orders to be approved by the Operations Manager, Project Manager(s) / Portfolio Director.
  • Human Resources
    • Coordinate, with the HR and Talent Acquisition team, the programme recruitment process.
    • Implement the projects’ induction process ensuring that all newly recruited staff are informed of all relevant codes of conduct, policies, documents and forms as well as deadlines that exist within the projects (e.g. timesheets, leave etc.).

Eligibility Criteria

Applicants must have:

  • First degree or similar qualification in Project Management, Business, Economics or Development Studies.
  • Minimum 3 year’s work experience in activities related to project management, preferably with some experience working with the private sector.
  • Experience in developing user-friendly processes and systems which adhere to the designated Corporate systems.
  • Experience of project management.
  • Experience writing short reports and providing regular feedback to managers.
  • Ability to influence a range of people including client organisations, government agencies and other key stakeholders by building constructive relationships through clear communication.
  • Strong project management expertise with exposure to implementing technical assistance projects.
  • Strong customer focused approach to work.
  • Ability to influence peers and colleagues to ensure full collaboration to achieve project and programme goals.
  • Excellent attention to detail.
  • Sound problem solving and decision-making skills.
  • Ability to work in a complex, fast moving, multi-cultural team.
  • An understanding of the need to deliver against clear deadlines.
  • A good understanding of financial management and reporting with good financial acumen and the ability to interpret and analyse financial reports.
  • Good Excel skills.
  • Excellent written and spoken Arabic and English are essential.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit Palladium.