Project Officer at WHO, Djibouti, Djibouti

Deadline: 13 October 2016

World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Project Officer in Djibouti, Djibouti. The duration of this post is 6 months.

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The Project Officer will assist with the development of detailed work plans, including timeframes and activity cost estimates, project proposals, budget documents, tracking and monitoring implementation, cost changes and rate of expenditures.

The primary role of WHO is to direct and coordinate international health within the United Nations system.

Key Jobs Responsibilities

The Project Officer will perform the following functions-

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  • Assist with the development of work plans, including timeframes and activity cost estimates, project proposals and budgets, tracking and monitoring project implementation using project tracking systems, including monitoring cost changes, expenditure to date, rate of expenditure, and costs to complete.
  • Produce Gantt charts and progress reports, detailed up-to-date financial reports and other related information to facilitate reporting and management, and inform financial and administrative staff at Regional and Country Offices, and at headquarters.
  • Monitor delays in project implementation and expenditures, bringing such to the supervisor’s attention and the coordinator, proposing action with a view to negotiate project extensions as necessary, reprogramming and rescheduling budgets and activities as appropriate and in accordance with donors’ agreements and WHO/HAC practices and procedures.
  • Track the status of all emergency project proposals from drafting stage to their final acceptance or rejection by donors.
  • Provide advice to technical staff on the preparation of project proposals, budgets, detailed plans of action, drawing their attention to rules and regulations, procedures and practices, as well as the need for timely submissions to allow release of funds.
  • As required, undertake operations mapping, identifying areas to be strengthened and appropriate actions leading to improvement.
  • In coordination with relevant focal points in administration, ensure pre-deployment activities of International staff and non-staff are processed in a timely manner from recruitment time to deployment to Yemen hubs, which includes Safe and Security Approaches in Field Environments (SSAFE) training, coordination with WFP, and medical units (EMRO and UN), fast track of UN travel documents with HQ and EMRO and preparation of monthly and adhoc reports.
  • Organize all emergency response meetings internally and externally on behalf of WHCO and EHA coordinator and ensure proper reporting, minutes taking and dissemination to all relevant stakeholders.

Eligibility Criteria

Applicants must have-

  • BA or equivalent in management, project management, business administration or a relevant combination of professional and academic qualifications.
  • Degree or training in information management systems and their application to project management and monitoring.
  • At least 2 years of experience in administrative work in support of project management, at national or international level, in WHO, the UN System, a governmental or non-governmental organization.
  • Experience in developing countries, preferably in monitoring field projects.
  • Excellent knowledge of English. Good knowledge of another WHO official language a definite asset.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit WHO.

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