Project Support Assistant at UNOPS, Butwal, Nepal

Deadline: 25 December 2018

United Nations Office for Project Services (UNOPS) is currently seeking applications from eligible applicants for the post of Project Support Assistant in Butwal, Nepal.

Under the guidance and supervision of Head of Provincial Project Office, the Project Support Assistant provides a variety of support activities in the field of administration, finance, human resources, procurement and logistics, ensuring high quality of work for the project and the adoption of UNOPS’ mandatory and recommended procedures.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Project Support Assistant will perform the following functions-

  • Administration and Human Resources
    • Contact with visitors and staff, arrangement of appointments and meetings, acting as an interpreter/translator when required.
    • Maintain filing system, reference materials and confidential records as required.
    • Petty cash management for the project.
    • Prepare TRIP requests, draft Travel Authorisations, draft and reconcile TECs.
    • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
  • Procurement and Logistics:
    • Track the project procured materials from the suppliers to the end users.
    • Check all invoices and attach all supporting documents before submitting for payments to finance section.
    • Arrangements of travel and hotel reservations, preparation of travel authorizations.
    • Administrative support to conferences, workshops, retreats.
  • Finance
    • Prepare budgets for review and approval.
    • Support issuance of Grant Support Agreements and monitor their implementation, collect status reports from the Grantee(s), including financial reports, and liaise with the Head of Provincial Project Office.
    • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
  • Monitoring, reporting and communication:
    • Assist the Head of Provincial Project Office in the preparation of project completion reports and ensure compliance with contractual obligations.
    • Assist Head of Provincial Project Office in follow up of project quality indicators and supports monthly assurance tasks.
    • Provide support for the Project communication and visibility activities.

Eligibility Criteria

Applicants must have-

  • High school diploma is required.
  • Bachelor’s degree preferably in project management, business administration, finance, human resources or related field will be considered as an asset.
  • 5 years of experience in project support functions or administrative function is required in combination with a high school diploma, or, Bachelor’s degree with 1 year of relevant experience.
  • Good knowledge of computers, MS Office (Word, Excel, Power Point) is required.
  • Experience with UN and/or UNOPS administrative management systems will be considered as an asset.
  • Proficiency in spoken and written Nepali and English is required.
  • Nationality of Nepal.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNOPS.