Special Assistant to the Director at UNOPS, Geneva, Switzerland

Deadline: 14 November 2018

United Nations Office for Project Services (UNOPS) is currently seeking applications from eligible applicants for the post of Special Assistant to the Director in Geneva, Switzerland.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Key Jobs Responsibilities

The Special Assistant to the Director will perform the following functions-

  • Act as first line ‘information filter’, managing information flows to and from the Director, including synthesizing and summarizing information for the Director to facilitate decision-making.
  • Advise the Director on priorities, strategically align her time with those, and revisit them regularly to assess progress.
  • This will include screening and prioritizing all incoming correspondence and phone calls; drafting correspondence for the Director’s signature and/or for replying on her behalf.
  • Lead the planning of work commitments and engagements and maintaining a schedule of action points. Anticipate needs, flag priority issues and recommend follow up actions.
  • Coordinate research, substantive reviews and critical analysis, report inputs, memos, presentations and talking points etc.
  • Develop and maintain collaborative relationships, as the key interlocutor for the Director with internal and external parties.
  • Arrange hospitality and documents for international/bilateral meetings as requested.
  • Coordinate the SMT meetings: lead on the scheduling, agenda setting, minutes writing and follow up actions.
  • Lead internal communications in order to disseminate information and messages on behalf of the Director.
  • Facilitate the flow of communication between teams, colleagues and also external partners.
  • Maintain an up to date plan/calendar of official missions, absences, key events, trainings and meetings for the entire Secretariat;

Eligibility Criteria

Applicants must have-

  • Advanced university degree (master’s degree or equivalent) in business administration, project management, development studies, international relations or related field with 5 years of progressive relevant experience.
  • First level university degree (bachelor or equivalent) in business administration, project management, development studies, international relations or related field with 7 years of progressive relevant experience.
  • 5 years of progressive relevant experience combined with master’s degree or 7 years of progressive relevant experience combined with bachelor’s degree is required.
  • Relevant experience is defined as experience working in general business administration.
  • Experience supporting the work of senior management executives is required.
  • Experience writing reports and high-level correspondence is required.
  • Experience working in international organizations is desired.
  • Understanding of the 2030 Agenda for Sustainable Development is desired.
  • Fluency in written and spoken English is required.
  • Knowledge of French is desired.
  • Knowledge of other UN official language would be an asset. (UN official Languages are Arabic, Chinese, English, French, Spanish, Russian).

How to Apply

Applicants must submit their applications through online process.

For more information, please visit UNOPS.