Deadline: 9 June 2016
United Nations Children’s Emergency Fund (UNICEF) is currently seeking applications from the eligible applicants for the post of Administrative Assistant in Juba, South Sudan.
The Administrative Assistant will support the Security Section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
UNICEF works for a world in which every child has a fair chance in life.
Key Jobs Responsibilities
The Administrative Assistant will perform the following functions-
- Performs general support, including maintaining and monitoring a system for tracking staff movement in staff locations.
- Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations i.e. the SSCO Warden System.
- Prepares and maintains records pertaining to programme planning and development for his/her respective section.
- Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
- Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
- Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.
- Compiles and organizes information and data pertaining to donors (both current and potential).
- Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
- Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
- Supports the processing of contracts for consultants and external partners pertaining to the section.
- Gather and share information as needed in support of improving the processes and daily operations of the section.
Eligibility Criteria
Applicants must have-
- Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
- Minimum 5 years of progressively responsible administrative or clerical work experience is required.
- Fluency in English and in the local language of the duty station required.
- Nationality of South Sudan.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit UNICEF.
