Deadline: 4 July 2016
World Health Organization (WHO) is currently seeking applications from the eligible applicants for the post of Logistics Assistant in Tunis, Tunisia. The duration of this post is 1 year.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Key Jobs Responsibilities
The Logistics Assistant will perform the following functions-
- Provide the necessary support to the organization of the GCT centre’s meetings and trainings workshops.
- Ensure logistics (hotel and travel arrangements) of the participants.
- Conduct and arrange the meeting of participants at the airport.
- Apply to the Ministry of Interior for visas and act as focal point for visitor enquiries.
- Prepare the relevant meeting documentations and provide secretarial support to multiple professional staff in the training area, and to other professional staff on the team or in the Centre as required.
- Screen all incoming correspondence, documents and reports related to the activities organized by the Centre, identify important correspondence requiring urgent attention, ensure proper and prompt distribution and/or circulation, verify and collate inputs from various units for the preparation of documents and information within set deadlines.
- Review all outgoing correspondence for accuracy of information, format and editorial practices, pay particular attention to be signed by the Director as well as to documents submitted for approval, in line with delegated authority.
- Draft/prepare general correspondence, notices, etc. referring to supervisors or units on technical issues during supervisor absence.
- Prepare briefs or notes on matters for which he/she is responsible.
- Ensure correct application of instructions particularly as regards to technical units responsibility in initiating administrative action related to budget, finance, supplies, personnel, project agreements and exchange of letters.
- Act as focal point for visitors, host government and other ministries.
- Act as focal point for logistics during the preparation and venue of the meetings.
Applicants must have-
- Completion of secondary school education or equivalent academic qualification.
- Additional relevant higher education in management and logistic an advantage.
- Minimum 5 years of relevant practical experience in management or administrative work, some experience in WHO an asset with a good knowledge of procedures and practices of an organization in the UN system.
- 2 years of proven experience in travel and logistic arrangements for conference or meetings is desirable.
- Proficiency in the use of modern office technology through in-house courses on-the-job training or self-training.
- Training in or sound knowledge of administrative procedures.
- Proficiency in the use of standard office software such as MS Word, Power Point, Excel, etc. ideally with training in online work planning and management systems.
- Expert knowledge of Arabic.
- Expert knowledge of French or English with intermediate knowledge of the other.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WHO.