Manager, Project Operations at Palladium, Washington DC, United States

Deadline: 30 March 2019

Palladium is currently seeking applications from the eligible applicants for the post of Manager, Project Operations in Washington DC, United States.

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The specific purpose of the Manager, Project Operations is to manage implementation of effective and efficient operational, financial and compliance activities that deliver projects in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs), Guidelines and client rules and regulations.

Palladium’s mission is to catalyze an enriched future for all.

Key Jobs Responsibilities

The Manager, Project Operations will perform the following functions:

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  • Project Management (Operations)
    • Plan and manage the operational aspects of project start-up and closeout.
    • Support corporate registration in-country and ensure all legal and financial requirements are met and maintained for the entity and project.
    • Prepare and maintain the project operations manual.
    • In collaboration with corporate services, provide training and guidance to project staff on and ensure compliance with company and client policies and regulations.
    • Head Contract and Client Relationship Management.
    • Monitor and maintain compliance with head/prime contracts.
    • Monitor and report on overall progress against agreed targets, milestones, outputs and activities.
  • Financial Management
    • Ensure company policies, SOPs and Guidelines for financial management are implemented and are compliant with the client’s rules and regulations.
    • Establish project levels of delegated authority in accordance with Company policy and manage the process for higher-level approvals as required.
    • In collaboration with Finance establish project account codes, ensuring they are fit for purpose and meet client’s and project’s requirements for cost allocation, monitoring and evaluation.
  • Human Resource Management and Recruitment
    • Oversee project human resource planning, recruitment and contracting.
    • In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to;
    • In collaboration with HR, ensure staff performance management systems are in place and adhered to;
  • Staff Development and Supervision
    • Serve as primary supervisor to one or more Associate(s), Project Operations, or Senior Associate(s), Project Operations;
    • In conjunction with the project management team, and the Senior Practice Manager, Project Operations, actively engage in employee onboard and training, educating new staff on policies, procedures, tools, and Palladium’s culture;
  • Procurement, Sub-Contractor and Grant Management
    • Serve as a point of contact with service providers and address agreement matters as required.
    • Lead the development of project subcontractor / grant management procedures compliant with the company’s SOPs and Guidelines and client’s rules and regulations.
  • Business Development / Other
    • Participate in capture planning, providing inputs on operational requirements.
    • Provide input and support business development of the company as required.
    • Other duties as assigned.

Eligibility Criteria

Applicants must have:

  • Ability to work fluently in Spanish and English is required.
  • U.S. citizenship or authorization to legally work in the United States is required.
  • A relevant Bachelor’s degree and Master’s degree are required.
  • Minimum 7 years relevant work experience.
  • Minimum 3 years project management experience with DFID, DFAT, USAID or other donor client(s).
  • Experience managing large and complex projects with a high risk profile.
  • Minimum 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching.
  • Minimum 2 years of work experience in a developing country or similar environment.
  • Key competencies and professional expertise required.
  • Project Management expertise.
  • Excellent written and verbal communication skills.
  • Financial acumen and the ability to interpret and analyze financial reports.
  • Sound problem solving and decision making skills.
  • Strong management skills with ability to mentor, coach, lead, develop and evaluate staff.
  • Ability to travel and work in developing countries for extended periods of time if needed.
  • Ability to work with a low level of supervision and as a part of a team when required.
  • Demonstrated critical thinking, attention to detail, and organizational skills.
  • Demonstrated leadership skills including a high level of professional maturity is required.

How to Apply

Applicants must submit their applications through online process.

For more information, please visit Palladium.

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