Deadline: 21 May 2021
The International Labour Organization (ILO) is currently seeking applications from eligible applicants for the post of Programme Assistant in Lusaka, Zambia. The duration of this post is 6 months.
The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.
Key Job Responsibilities
The Programme Assistant will perform the following functions:
- Assist with the planning and preparatory work of the Office’s work programme and/or project initiatives.
- Monitor status of programme and/or project proposals and receipt of documentation for review and approval, verifying that information is in compliance with applicable rules, regulations, policies, procedures and guidelines.
- Monitor the status of programme and/or project outcomes and deliverables and inform the supervisor of any discrepancies.
- Compile, summarize and present a variety of information and data to the supervisor on issues pertinent to the Office’s work programme, including on budgets, staffing levels and structures of programmes and/or projects, and other related topics or issues.
- Maintain an overview of the financial situation of all DC Projects, to ensure that timely administrative support is provided in general and particular areas.
- Prepare and modify budget code and budget data such as budget proposals, budget revision, and re-phasing.
- Follow-up on administrative matters, including the timely submission of Terms of Reference (TOR) for external collaborators, confirmation of funds, and other required administrative actions.
- Provide administrative support for the organization of seminars, workshops, meetings and other events.
- Maintain and update databases.
- Perform basic research for information to be used in the preparation and updating periodic reports, background information, briefing notes and statistical summaries.
- Respond to requests for general information on programme and/or project related matters.
Applicant must have:
- Completion of secondary education supplemented by technical or University level courses in the field related to the work of the organization.
- 5 year’s progressively responsible progressively experience in programming and administration work in a donor funded project.
- Experience of working with an enterprise resource planning (ERP) system focusing on programming modules.
- Excellent command of English and another language of the duty station.
How to Apply
Applicants must submit their applications through online process.
For more information, visit ILO.