Deadline: 7 December 2020
The International Labour Organization (ILO) is currently seeking applications from the eligible applicants for the post of Project Assistant in Harare, Zimbabwe. The duration of this post is 12 months.
The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.
Key Job Responsibilities
The Project Assistant will perform the following functions-
- Process project administrative operations related to HIV and AIDS programming and Spotlight Initiative.
- Initiate requests, verify the conformance of project standard terms of reference (TOR) in relation to project objectives, obtain necessary clearances, process and follow up on administrative actions.
- Provide and gather information on administrative and financial matters.
- Review administrative and financial reports, proposals and expenditure data received from implementing partners to ensure that financial transactions, commitments and authorizations are in conformity with financial rules and regulations.
- Assist the NPC in the preparation of reports on budget performance comparing approved budgets against actual expenditures and indicating any discrepancies.
- Assist the NPC in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities.
- Provide administrative support for the organization of seminars, workshops, meetings and other capacity building workshops.
- Participate in missions to provide programming and administrative support, as required.
- Respond to, or redirect to the most appropriate source, administrative queries on programme and budget.
- Provide general office management support, including drafting routine correspondence and communications related to programme and/or project administration, and attending meetings.
- Assist the NPC in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations.
Applicants must have:
- Completion of secondary school education supplemented by technical courses in a field related to programming or project management in social sciences, law, development studies, economics, accounting or other relevant fields.
- 5 year’s of clerical and/or office support work experience, including in programme and budget support work and project administration.
- Experience of working with an enterprise resource planning (ERP) system.
- Ability to work in a multi-cultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
- Knowledge of office’s policies, administrative procedures and practices.
- Knowledge of financial rules and regulations.
- Excellent command of English.
How to Apply
Applicants must submit applications through online process.
For more information, visit ILO.